President
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- Attend and be chairperson of the Chapter, Executive Board and/or Negotiations, call
and preside over all meetings of the Chapter and Executive Board, and give reports
on your office.
- Appoint the activities of the various committees, standing or special,
- Attend, serve as a Chapter delegate to the Association’s Annual Conference and/or
send designee to, all Regional Presidents' Meetings (RPMs) and other meetings as required
by the Association or direction of the Chapter, and report back to the membership.
- Be an ex-officio member of all committees, except the Auditing and Elections Committees.
- Represent all the members of the Chapter and abide by majority vote.
- Participate in CSEA training sessions.
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1st Vice-President
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- Attend, report at, and participate in Chapter, E-Board and/or Negotiating meetings.
- Represent all the members of the Chapter and abide by majority vote.
- At all times assist the President in the performance of his/her duties and in the
absence or disability of the President, possess all of the powers and perform all
of the duties in his/her stead. Assume the office of President if a vacancy occurs.
- Coordinate and monitor the activities of the standing and special committees, including
the compilation of each committee’s annual report.
- As assigned by the President or Executive Board, additional duties may include serving
on college-wide committees; representing the Chapter at monthly Board of Trustees
and Personnel Committee meetings; and serving as the Chapter liaison with other groups
including faculty and student organizations, community groups, government agencies,
legislative officials and the California Community College Chancellor’s office.
- Perform such other duties as may be assigned by the President/Executive Board or ordered
by the constitution.
- Participate in CSEA training sessions.
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2nd Vice-President
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- Attend, report at, and participate in Chapter, E-Board and/or Negotiating meetings.
- Represent all the members of the Chapter and abide by majority vote.
- At all times assist the President in the performance of his/her duties and in the
absence or disability of the President and 1st Vice President, possess all of the
powers and perform all of the duties in his/her stead. Assume the office of President
if a vacancy occurs.
- Effectively assist the President and the membership by being thoroughly familiar with
the Chapter’s constitution and parliamentary procedures, and by providing advice and
rulings, when requested, on all actions involving the constitution and/or parliamentary
procedures.
- Ensure that all rulings are founding in fact and are incontrovertible so that the
matter at issue can be thoroughly debated and expeditiously resolved.
- As assigned by the President or Executive Board, additional duties may include serving
on college-wide committees; representing the Chapter at monthly Board of Trustees
and Personnel Committee meetings; and serving as the Chapter liaison with other groups
including faculty and student organizations, community groups, government agencies,
legislative officials and the California Community College Chancellor’s office.
- Perform such other duties as may be assigned by the President/Executive Board or ordered
by this constitution.
- Participate in CSEA training sessions.
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Secretary
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- In the absence or disability of the President, 1st Vice President, and 2nd Vice President,
possess all of the powers and perform all of the duties in their stead.
- Keep an accurate record of all proceedings of Chapter and Executive Board meetings,
including an accurate roll of members and officers in attendance at each.
- Keep an accurate roster of the officers of the Chapter and see that such information
is forwarded to the Association as required.
- Issue notices of all meetings of the Executive Board and Chapter meetings, which shall
include notice of matters for discussion at same.
- Notify members of all committees of their appointment/election.
- Have custody of all correspondence, official documents and historical records of
the Chapter, which shall be open at all times for the inspection of the President
or his/her agent and members of the Executive Board.
- Maintain up-to-date copies of the Constitution & Bylaws and Policy of the Association
and the constitution of this Chapter and see that copies of same are available for
reference at all Executive Board and Chapter meetings, and available for inspection
by the general membership upon request.
- Obtain reserved room assignments for all Chapter and special meetings, and issue notices
of all meetings of the Executive Board and Chapter meetings, which shall include notice
of matters for discussion at same.
- Perform such other duties as normally pertain to the office of Secretary or as may
be assigned by the President/Executive Board or ordered by this constitution.
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Treasurer
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- Receive all funds of the Chapter and keep and disburse same under the direction of
the President and as required by the Constitution & Bylaws of the Association and
this Chapter.
- Keep or cause to be kept regular books and full accounts which shall be open at all
times to inspection of the President or his/her agent and the Auditing Committee.
- Provide access to all records, vouchers and statements to the Auditing Committee for
annual inspection at the close of each fiscal year.
- Report at each meeting of the Executive Board and Chapter as to the financial condition
of the treasury with a detailed statement of receipts and expenditures and accounts
payable, to include per capita dues/fees paid and owed to the Association if any.
The report to the Executive Board should also include copies of the bank statement(s)/reconciliation(s).
- Prepare the annual financial report to include the last day of the fiscal year, and
immediately submit same to the President for review and forwarding to the Association,
and the membership.
Promptly forward membership applications and dues payments to the Association. The
Association shall send payroll deduction authorizations to the appropriate district
office for processing.
- Maintain an accurate record of members in good standing, and prepare such monthly
reports and remittances as may be required by the Association and promptly forward
to CSEA Headquarters within thirty (30) days of request.
- Assist in preparation of the Chapter budget.
Upon leaving office, sign such bank signature cards or other documents necessary for
the transfer of all Chapter accounts to the new Treasurer.
Chair the Fundraising Committee.
- Arrange for bond coverage under the Association’s blanket bond in such amount as determined
by the Executive Board. Premium for said bond shall be at the expense of the Chapter
and through the Association.
- Perform such other duties as normally pertain to the office of Treasurer or as may
be assigned by the President/Executive Board or ordered by this constitution.
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Chief Development Officer
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- Chair the Membership Committee.
- On a monthly basis, provide a list of the newly-hired classified employees to the
Membership Chairperson.
- Send to each new Chapter member a welcome packet containing a current CSEA/District
contract, a Chapter constitution, a Member Benefits Guide, and information on the
Association.
- Conduct regular member orientations to explain the benefits and advantages of CSEA
membership.
- Coordinate officer and member training and information sessions.
- Perform such other duties as normally pertain to the office of Chapter Development
Officer or as may be assigned by the President/Executive Board or ordered by this
constitution.
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Communications Officer
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- Chair the Publicity Committee.
- Produce and distribute a Chapter newsletter or similar publication as may be authorized
by the Chapter membership, President, or Executive Board.
- Write and distribute press releases pertaining to Chapter affairs for local newspapers
and the Association’s official publication(s).
- Coordinate Chapter communications program including the bulletin board program, the
Chapter website, and other electronic communications.
- Perform such other duties as normally pertain to the Communications Officer or as
may be assigned by the President/Executive Board or ordered by this constitution.
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Chief Job Steward
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- Ensure that the Union Steward program of the Chapter functions according to the requirements
set forth in this constitution; and maintain the necessary records on matters of contract
enforcement to permit the Chapter to effectively represent bargaining unit employees.
- Process all grievances not settled at the immediate-supervisory level, unless CSEA
staff assistance is required.
- Shall serve as Chairperson of the Grievance Committee, and keep the
- President and Executive Board informed on all grievance activity.
- Call and conduct periodic meetings with Union Stewards to ensure an appropriate level
of communication and coordination.
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Negotiator
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- It shall be the duty of the Negotiating Committee to negotiate the contract (including
reopeners and modifications) for and on behalf of the Chapter with assistance from
CSEA field staff.
- Two (2) members of the team shall be elected in the even numbered years; and two (2)
members of the team shall be elected in the odd numbered years. The nominees who receive
the first (1st) and second (2nd) highest number of votes shall be the elected team
members. The nominees who receive the third (3rd) and fourth (4th) highest number
of votes shall be the designated alternates for the next calendar year.
- The elected team members shall take office and assume their duties on the January
1 following their election and shall continue to serve for two (2) years. A team member
shall automatically forfeit his/her position if s/he ceases to be an Active member
in good standing who is an elected or appointed officer of the Santa Monica College
Classified Senate (by whatever name). Vacancies shall be filled by the elected alternates
for the remainder of the original term only. If there are simultaneous vacancies,
the alternate receiving the higher number of votes shall serve the longer term.
- If a vacancy occurs and no alternates remain available to fill the position, a special
election shall be called to fill the vacancy/vacancies (including alternate vacancies)
for the remainder of the term(s). It shall be the duty of the Negotiating Committee
to negotiate the contract (including reopeners and modifications) for and on behalf
of the Chapter with assistance from CSEA field staff.
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