Policies & Procedures
Audio/Visual Equipment
Policies & Procedures
- Requests can only be originated and signed by SMC faculty, staff and administrators (SMC personnel).
- All requests are on a "first come-first served" basis.
- Reservations, made same day or in advance, are required for all Media Center loaner equipment.
- Check-out periods are normally based on class or event time period.
- Media personnel will attempt to locate substitute equipment when scheduling conflicts arise or equipment malfunctions.
- Students can pickup A/V equipment, from the Media Center, only if a reservation form is filled out, signed and approved by a faculty/staff person in advance.
- Training on A/V equipment is available upon request and staff availability. SMART/Hyflex classroom A/V training is required before a media lectern key is issued. A lectern key will allow access to A/V for use in any SMART/Hyflex classroom.
- Immediate classroom support for equipment failure is a department priority but remains contingent on staff availability, please call (310) 434-4352 (ext. 4352 from a campus phone) for assistance with A/V issues.
Electronic Repair
Policies & Procedures
- Electronic repair service requests must originate from SMC personnel.
- Repairs are only authorized for equipment belonging to the Santa Monica Community College District (SMCCD).
- Classroom instructional equipment is given first priority for repairs.
- Requestors will be notified, in writing, if equipment cannot be repaired in-house or if it can to be sent out for repair under warranty.
- Equipment that cannot be repaired, based on cost in comparison to age and usefulness, will be designated as salvage or E-Waste and the requester notified in writing.
- Repairs are done on a "first come-first served" basis.
Video Duplication Services
Policies & Procedures
- Requests can only be originated by SMC personnel.
- All requests are on a "first come-first served" basis.
- Duplication requests for audio and video content must be submitted on an official Media Services form at the front counter.
- Duplication stock (i.e. CDs/DVDs) is to be provided to Media Center personnel in-advance of any duplication services.
- Observance of copyright protection is strictly enforced. The Media Center staff reserve the right to refuse any requests that may involve copyright violations or the need for clearance.
- Any formal copyright clearance for duplication requests must come in the form of a letter on official letterhead from the copyright owner, producer or distributor of the work and shall be handled by the requestor.
Media Production Services
Policies & Procedures
- All media production requests need to be submitted to the Information Technology User Support Manager for review and approval in advance of the event.
- Requests must be originated by SMC personnel only.
- Media Services maintains strict compliance with all U.S. Copyright Laws regarding use of copyrighted material.
- Faculty/staff requester must obtain written clearance in advance of guest audio or video recording requests. It is the sole responsibility of the requestor to inform guest speakers that they are to be recorded.
- Requests are reviewed and approved on a "first come-first served" basis and on production staff availability. We reserve the right to deny any requests.